What To Expect In The First 30 Days Of Working With A VA

So, you’ve decided to hire a virtual assistant (VA) — smart move. Whether you’re a solo entrepreneur, a small team, or a growing agency, a VA can take significant load off your plate and help you move faster. But what actually happens after you say yes?

We get this question a lot: “What should I expect in the first 30 days of working with my VA?”

If you’re working with Katuva, we have a clear answer.

You can expect to be supported from day one — from strategic onboarding, clear communication flows, to task execution and growing trust. The first 30 days aren’t just about delegation — they’re about laying the foundation for long-term success.

In this article, we’ll walk you through what happens during your first month with a Katuva VA, step-by-step. You’ll get a real sense of what’s expected from you, what your VA will do, and how Katuva ensures things don’t fall through the cracks.

Let’s break it down.

Week 1: Kickoff and Connection

1. Your Kickoff Call

The very first step is your Kickoff Call. This is where we get aligned. You’ll meet with a Katuva team member who walks you through:

• Your current pain points and top priorities
• What your ideal week looks like with a VA
• Tasks you’re ready to delegate (and those you’re not sure about yet)
• How communication and reporting will work

We’ll also introduce you to the Empower+ system — our strategic onboarding and training framework that ensures your VA is set up to support you at a high level.

2. Matching & Interviewing Your VA

Within a few days of your kickoff, we’ll present you with a shortlist of VA candidates handpicked for your needs. You’ll interview them, guided by our team, and make your selection.

From there, we prep them for your business — so when they show up on Day 1, they already understand your tools, goals, and expectations.

Week 2: Onboarding and First Tasks

3. Onboarding Call + Access Setup

Once your VA is selected, we schedule your Onboarding Call. This is where you:

• Set communication cadences (daily huddles, weekly reports, etc.)
• Give tool and platform access
• Share internal SOPs or processes (if available)

We help you avoid overwhelm by focusing on quick wins — simple tasks that give your VA momentum and free you up immediately.

Examples include:

• Calendar management
• Inbox filtering
• Client follow-up emails
• Research tasks
• Social media scheduling

This week is about small steps with fast feedback.

4. Role Clarity and Expectations

We make sure both sides understand:

• What success looks like for this VA in 30 days
• Which tasks are priorities
• What not to do yet

Clear boundaries early on lead to better autonomy later.

Week 3: Trust and Traction

5. Daily Workflows Start to Settle

Now your VA is in rhythm. You’re starting to hand off more — maybe client communication templates, CRM updates, or lead follow-ups.

We train your VA in Katuva’s best practices, so they’re not just task-takers — they’re proactive problem solvers.

Expect your VA to:

• Send daily updates via Slack or email
• Ask clarifying questions (this is a good sign!)
• Offer ways to improve efficiency

6. First “Stretch” Tasks

With confidence building, we often introduce a few stretch tasks. These might include:

• Updating your website content
• Managing customer support inboxes
• Creating SOPs for recurring tasks

These stretch tasks allow you to test initiative and ownership — critical traits for long-term success.

Week 4: Refinement and Results

7. Over-the-Shoulder Check-Ins

In Week 4, we schedule what we call Over-the-Shoulder Check-Ins. These are informal but strategic sessions where you:

• Review completed work together via screen share
• Tweak and optimize how tasks are done
• Give feedback on performance and outcomes

This ensures quality and keeps things on track — no misaligned expectations, no silent drift.

8. Process Documentation

At this point, we help you build or refine your internal SOPs. If you don’t have them yet, your VA can help create them.

Why this matters:

• SOPs create consistency
• They make it easier to scale your team
• You protect institutional knowledge

Even if it’s just a Google Doc with steps listed, this is the kind of operational hygiene that separates growing businesses from stuck ones.

What’s Expected From You

While we handle the heavy lifting, here’s how you make the most of the first 30 days:

• Be responsive. Quick feedback early on pays off later.
• Stay honest. If something isn’t working, speak up — your success is our priority.
• Delegate boldly. Start with tasks you feel safe letting go, and expand over time.
• Show up to calls. Your presence builds rapport and direction.

What You Get From Katuva

• Trained, proactive VAs from the Philippines, matched to your business needs
• Structured onboarding with the Empower+ framework
• Support team check-ins to ensure nothing falls through the cracks
• Scalable SOP support to help you grow with confidence

We’re not just a VA placement agency — we’re your partner in operational leverage.

Final Thoughts: Your VA Isn’t Just an Assistant — They’re an Asset

By the end of 30 days, you should feel:

• Clear on what your VA can do — and does well
• Confident in their reliability and communication
• Excited about taking more off your plate

Hiring a VA isn’t a magic bullet — but when done right, it does feel like unlocking time, energy, and momentum.

That’s the Katuva way.

Ready to Get Started?

If you’re thinking about working with a virtual assistant but aren’t sure where to begin, book a free exploratory call with our team. We’ll walk you through what support looks like for your unique business and show you how our Empower+ process sets you up for success.